Question 1

CAN I TOUR THE FACILITY?

Accepted Answer

Absolutely, you can use the Contact Form or email the event manager at meadowsatmeeker@gmail.com to arrange a tour.

Question 2

WHAT DOES IT COST?

Accepted Answer

We take pride in offering the lowest rates in the area. Visit our Prices & Packages page for a complete list of options and transparent pricing!

Question 3

HOW BIG IS THE MEADOWS AT MEEKER?

Accepted Answer

The main venue is just under 4,000 square feet.The main event area is 58’x46,’2688 Sq Ft.The staging area (used for buffet line, sound stage, etc.) Is 22’x46,’ 1012 Sq Ft

Question 4

HOW MANY PEOPLE DOES THE MEADOWS AT MEEKER ACCOMMODATE?

Accepted Answer

The venue can host up to 200 people inside and/or outside.

Question 5

HOW IS THE CATERING KITCHEN EQUIPPED?

Accepted Answer

The catering kitchen is equipped with a refrigerator, chest freezer, warming oven, a sink and a generous amount of prep space.

Question 6

IS THERE PARKING AVAILABLE?

Accepted Answer

Yes, field parking for up to 100 vehicles is available next to the venue. Event overflow parking can accommodate up to 200 vehicles and/or trailers.

Question 7

SETUP, TEARDOWN, & CLEANUP

Accepted Answer

With our DIY events we are able to keep our rates low by letting you take the lead. By handling your own setup, decor, and wrap-up, you save money and keep full control over your event.How It Works:Setup: We'll make sure the venue is clean and your tables and seating are ready when you arrive—you decorate and layout the room your way.Timing: Your rental hours must cover your setup, event time, and cleanup.Wrap-Up: We handle the deep cleaning afterward. You just leave the space neat and tidy before your time ends with a simple checklist to follow.
Simple Cleanup Checklist:Bag all trash and carry it to our outside dumpsters.Wipe down tables, counters, and food prep areas.Make sure to take all of your decor, food, and personal items.Return any items borrowed from the decor closet.Give the floors a quick sweep for large debris.
Handling your own setup and quick wrap-up keeps your venue costs low.

Question 8

CAN YOU RECOMMEND LOCAL CATERERS?

Accepted Answer

Yes! Ladonna’s and L.E. Burgers provide local catering services and both are highly recommended.

Question 9

RENTAL AGREEMENT & EVENT/WEDDING INSURANCE REQUIREMENTS

Accepted Answer

Download our sample rental agreement below.We do require our clients to purchase event liability insurance, to cover the duration of their event.  This keeps our overhead lower, which equals savings on the venue rental fee for you! While you are free to obtain this coverage wherever you choose, we have partnered with a local agency, the Terrell Insurance Group, LLC, to provide assistance with it. They can be reached at: (405)- 567-2255, or email at darren@terrellinsurancegroup.com, or carrie@terrellinsurancegroup.com.  They are competitively priced, familiar with our insurance requirements, and are happy to assist you.

Question 10

WHAT IS REQUIRED FOR THE HOURLY RENTALS?

Accepted Answer

Booking Window: Hourly rentals may be booked no more than 30 days in advance of your event date. (Monday – Thursday dates may be inquired about further in advance subject to calendar availability).Non Refundable Reservation Retainer: A non-refundable retainer equal to 25% of your total rental fee is due at signing to hold your date. This payment is applied directly toward your total balance.Signed Rental Agreement: A completed and signed hourly venue rental agreement is required to secure your booking.Refundable Cleaning & Damage Deposit ($150): Due 14 days prior to your event alongside your remaining rental balance. Fully refunded within 14 days post-event provided the facility is left clean, trash is placed in exterior dumpsters, and no damage has occurred.Liability Waiver: Renter must sign a liability waiver covering the full duration of the event prior to access.

Question 11

ARE CONFETTI, GLITTER, GLASS, FIREWORKS, SMOKING/VAPING PERMITTED?

Accepted Answer

Prohibited Items & Activities: Illegal activity, open flames (unless expressly approved in writing), fireworks, firearms/weapons, smoking or vaping indoors, confetti, glitter, glass containers, structural or landscaping alterations, and taping, nailing, or screwing items into facility walls.

Question 12

WHAT IS THE ALCOHOL POLICY FOR THE MEADOWS AT MEEKER?

Accepted Answer

Alcohol Policy: Beer and wine are permitted on-site. All other alcoholic beverages strictly require the use of a professional, third-party bartending service that is fully licensed by the state of Oklahoma and carries a minimum of $1,000,000 in Commercial Liquor Liability Insurance. A copy of the bartender's license and insurance certificate must be submitted to the Venue alongside the Renter's COI 30 days prior to the event.Security Requirements: Per state and local safety standards, any event serving spirits/hard liquor or exceeding one hundred (100) guests requires a licensed, uniformed security guard to be present on-site from the start of alcohol service until the premises are completely vacated. Renter is solely responsible for coordinating and paying for this security service. Underage drinking or self-pouring of spirits will result in immediate termination of the event without a refund.

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